CONTRACT FOR EXHIBITOR SPACE
Wednesday - October 23, 2024 Lebanon Valley Expo Center Lebanon, PA
Set Up: Tuesday - October 22, 8am–5pm Market Dates & Times: Wednesday - October 23, 9am–2pm Move Out: Wednesday - October 23, 2pm–6pm
Maximum 4 Per Company
All booths are 8’ high draped in Black (3 sides) unless corner requested
ASSIGNMENT OF SPACE Exhibit space will be assigned at the sole discretion of show management. In assigning exhibit space, management will consider the following factors collectively. (Factors are not presented in priority nor to be construed to be weighed or prioritize) • The size of exhibit space vs. the overall space available for allocation to eligible exhibitors • The need to accommodate and encourage the introduction of new products for the buyers’ benefit • The quality and creativity of the product display • The continuity and length of an exhibitors’ previous exhibitor activity • The size and shape of the space requested • The exhibitors’ effort to assist in promotion of the show independently and in conjunction with show management. • The need to promote buyer activity in all exhibitor areas
EXHIBIT REQUIREMENTS • Tables and structural aspects of booth must be appropriately covered. • Displays may not exceed 8’ in height unless approved by show management. Exhibitors need to seek approval at least 2 weeks in advance. If the exhibitor fails to comply with this show rule, management has the right to take down any display that exceeds the 8' height restriction. • No booth may obstruct the general view or access to surrounding displays, aisles or public space. • Exhibits must remain intact until the scheduled conclusion of the show. • Exhibitors agree to provide an appropriate display in keeping with a wholesale format. • Market Square, Inc. d/b/a “The Buyers Cash and Carry Wholesale Mart” reserves the right to remove any item from the show floor that in the opinion of the show promoter does not meet standards set by Market Square, Inc. d/b/a “The Buyers Cash and Carry Wholesale Mart”. • Conducting business in the aisle space is prohibited. • No open flames are permitted on show floor. • Pets are prohibited. • Exhibitor’s children under 15 years of age will not be admitted to the showroom floor. • Exhibitors should refrain from entering another exhibitor’s booth at any time of the market. All booths are considered closed at all times to other exhibitors. • Exhibitors are strongly encouraged to establish and post a minimum order amount (quantity or $ amount is recommended). • No sales or price tag reductions. • Only outdoor grade extension cords are permitted to be used on the show floor. Household extension cords are only permitted if they are not touching the floor. • All Exhibitors are required to provide a Certificate of Insurance showing that they hold liability insurance effective for the Show date; and Market Square, Inc. and the property owner of the site should be named as “additional insured” on that certificate.
RETURNED CHECKS: There will be a $50.00 fee for each check that is returned for non-payment.
PAYMENT/ACCEPTANCE POLICY • For a contract to be valid it must be signed and dated by Market Square, Inc. d/b/a “The Buyers Cash and Carry Wholesale Mart”. If you and/or your company has any outstanding balance(s) with Market Square this contract is void. • 50% of total booth rent must be made with this contract if over 46 days prior to the market. • If contracting within 45 days prior to the market, 100% of total booth rent must be remitted in the form of a cashiers check, money order, Visa, Mastercard or Discover. • Total booth rent is due 45 days prior to the market. Failure to meet payment deadlines shall entitle management at its discretion to terminate this contract and retain all booth fees previously paid. • No personal checks will be accepted within 45 days prior to the market. • Checks that you write for payment to Market Square, Inc. may be converted into an electronic debit or Image Replacement Document to your account and if your payment is returned for Non-Sufficient Funds (NSF) you acknowledge that your account can be electronically charged for a NSF Fee, not to exceed maximum NSF Fee set by law.
CANCELLATION POLICY • The effective date for cancellation of this contract is defined as the date received in writing by Market Square, Inc. d/b/a “The Buyers Cash and Carry Wholesale Mart”. • There is a $200.00 cancellation fee that is applied to all cancellations over 91 days prior to the market. All payments received over 91 days prior to the market less the $200.00 cancellation fee will be refunded or transferred. • Cancellations within 90 days prior to the market will be subject to a charge equal to 100% of total booth rent and/or all payments received. • There will be no changes or refunds made for tables, chairs and/or electricity after the deadline date that appears on the front of this contract.
SHOW DIRECTORY • All exhibitors who return their contract and full payment for exhibit space 45 days prior to the market will be listed in the show directory. Listings are not guaranteed for those exhibitors whose contracts are returned after this date.
SOUND • Music, sound projectors, tape decks and other sound producing or amplifying devices are prohibited on the showroom floor.
SUBLETTING • Subletting of space by the exhibitor, or use of the space not authorized by Market Square, Inc. d/b/a “The Buyers Cash and Carry Wholesale Mart” is prohibited. • No exhibitor shall exhibit or permit to be exhibited in the space allotted to him any items other than those specified in the application.
Neither Market Square, Inc. d/b/a “The Buyers Cash & Carry Wholesale Mart”, nor any of its officers, employees and other representatives, shall be held accountable or liable for, and the same are hereby released from, accountability or liability for any damage, loss, harm or injury to the person or any property of the applicant or any of its officers, agents, employees or other representatives, resulting from theft, fire, water, accident or any other cause. In route to, at the show site or surrounding grounds.
IMPORTANT NOTICE: The applicant hereby agrees to indemnify, defend, protect and hold harmless Market Square, Inc. d/b/a “The Buyers Cash & Carry Wholesale Mart”, its officers, employees, agents and the Property Owner, against any and all claims, demands, suits, liability, damages, loss, costs, attorney fees, and expenses of whatever kind or nature which might form or arise out of any action or failure to act of the applicant, or any of its officers, agents, employees, invitees or other representatives. This duty to defend and indemnify arises from the first notice of claim and continues until resolution. This duty is applicable even though Market Square, Inc. or the Property Owner are also found to be concurrently negligent.
If the Market premises be destroyed by fire or any other cause, whatever that makes it impossible to conduct The Buyers Cash & Carry Wholesale Mart, your contract will terminate and the exhibitor will waive any claim for damages or refunds.
I have fully read and understand all the rules and regulations on the reverse side of this contract and further agree to send 50% of the full amount for booth space with this contract. We understand if balance is not paid 45 days prior to the show, our agreement will be cancelled without refund, and show space will be assigned to another exhibitor.
$100 DEPOSIT DUE WITH CONTRACT 100% PAYMENT due AUGUST 26, 2024 *No changes or refunds after OCTOBER 7, 2024 for contracted tables, chairs, and electricity
CREDIT CARD PAYMENTS: For credit card payments please use the attached credit card form. Credit card will be charged $100.00 deposit. If contract is received on or after AUGUST 26, 2024, full balance will be charged.
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